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Registered Address: Oakleigh Manor, Plum Pudding Lane, Dargate, Faversham, Kent ME13 9HB
Telephone: 01227 75 27 83
Email Project & Sales Enquiries: email@example.com
Email General Enquries: firstname.lastname@example.org
Email Accounts Enquiries: email@example.com
Company Registration: OC374662
VAT Registration: 138444406
Health & Safety Policy
Cleanair UK offer a comprehensive portfolio of air hygiene services to the commercial sector including but not limited to: Ventilation System Cleaning, Kitchen Extract System Cleaning, Ventilation System Hygiene & Condition Assessments, Indoor Air Quality Monitoring, Fire Risk Assessments, Legionella Risk Assessments.
We pride ourselves on working to all current industry guidance, regulations and health & safety standards. Our expertise enables us to provide practicable methods of satisfying these regulations and approved codes of practice, along with specific guidance relevant to the hygienic status of ventilation systems and indoor air quality.
We provide a 24/7 on site service. Our office hours are Monday to Friday 8.00-5.30.
Our Management Team helped to prepare this health and safety policy statement, with assistance from the HSE.
Cleanair UK genuinely cares for its staff and wants to portray this in its health and safety policy.
Our aim is to regularly think about what should be documented and what our policy should contain to ensure the safest possible working environment at all times for our employees, i.e. remote working, personal protective equipment, staff consultation and training etc. Our lead engineers are responsible for all health & safety matters on site i.e. completing pre works risk assessment, following company method statement and regularly reviewing these documents throughout the duration of onsite works, understanding COSHH/MSDS documents, good housekeeping etc. We have delegated Michael Osborne from our Management Team as the most competent person to oversee all health & safety documentation, training and staff welfare.
Our policy statement will be reviewed and updated every year or immediately after any major changes in the workplace.
|This is the statement of general policy and arrangements for:||Cleanair UK Air Hygiene Specialists LLP|
|Overall and final responsibility for health and safety is that of:||Michael Osborne & Stuart Barten – Cleanair Management Team|
|Day-to-day responsibility for ensuring this policy is put into practice is delegated to:||Cleanair UK Lead Engineers|
|STATEMENT OF GENERAL POLICY||RESPONSIBILITY OF: Name/Title||ACTION/ARRANGEMENTS|
|To prevent accidents and cases of work-related ill health and provide adequate control of health and safety risks arising from work activities.||Michael OsborneStuart BartenCleanair Management Team||Relevant risk assessments completed and actions arising out of those assessments implemented. (Risk assessments reviewed every year, or earlier if working habits or conditions change.)|
|To provide adequate training to ensure employees are competent to do their work.||Michael OsborneCleanair Management Team||Staff and subcontractors given necessary health and safety induction and provided with appropriate training (including working at height, asbestos awareness and electrical safety) and personal protective equipment. We will ensure that suitable arrangements are in place to cover employees engaged in work remote from the main company site.|
|To engage and consult with employees on day-to-day health and safety conditions and provide advice and supervision on occupational health.||Michael OsborneLead EngineersAll staff||Staff routinely consulted on health and safety matters as they arise but also formally consulted at regular health and safety performance review meetings or sooner if required.|
|To implement emergency procedures – evacuation in case of fire or other significant incident.||Michael OsborneLead Engineers||Escape routes well signed and kept clear at all times. Evacuation plans are tested from time to time and updated as necessary. Lead Engineers to follow on site emergency procedures or as detailed in site specific RAMS.|
|To maintain safe and healthy working conditions, provide and maintain plant, equipment and machinery, and ensure safe storage/use of substances.||Michael OsborneLead EngineersAll staff
|Toilets, washing facilities and drinking water provided.System in place for routine inspections and testing of equipment and machinery and for ensuring that action is promptly taken to address any defects.Staff trained in safe handling/use of substances/confined spaces/asbestos awareness/COSHH/CSCS.|
|Health and safety poster is displayed:||At reception|
|First-aid box and accident book are located:Accidents and ill health at work reported under RIDDOR:(Reporting of Injuries, Diseases and Dangerous Occurrences Regs) www.hse.gov.uk/riddor Tel: 0845 300 9923||At receptionFirst Aid box in each engineer’s vehicle.|
|Signed: (Employer)||Cleanair UK||Date:||01/06/13|
|Subject to review, monitoring and revision by:||Michael Osborne||Every:||12||months or sooner if work activity changes|
We acknowledge that the services provided by us, to our clients, must be carried out in an environmentally sound and conscientious way. Attending a client meeting, carrying out a detailed site survey, cleaning and inspection of ventilation systems, monitoring of indoor air, reporting and administration must be conducted with the overall aim of continual reduction in environmental impacts and continued improvement in environmental performance.
It is our policy to: –
Cleanair UK recognises the importance of the training and education of its employees in contributing towards the effectiveness of the company and the service to our customers. We also recognise the need to maintain a committed and competent workforce and will provide adequate training to assist employees to develop their skills, knowledge and attitudes necessary to enable them to work competently and efficiently. Training is a continuing process it can take place at any level in any job, and at any stage of an individual’s career.
The purpose of the Cleanair UK training policy is to ensure that:
1. Employees are properly training in the skills they need to carry out their present jobs at a standard acceptable to the company and its customers:
2. Employees are provided with the skills they may need for changes in the way jobs are carried out;
3. As far as possible, employees are encouraged to develop their skills and talents to enable them to progress within the company and reach their full potential within the company.
The company is committed to making the most effective use of talents, skills and abilities of its workforce and to helping all employees maximise the contribution they can make. Opportunities for training with Cleanair UK will be based on an assessment of employees’ development needs irrespective of their age, sex, marital status, disability, race, colour, ethnic or national origin or sexual orientation.
Implementing the Policy
The directors and departmental managers shall review training needs as part of an overall performance development process which will include discussions with the employee and consideration of the relevance of training and development to the achievement of the company’s objectives.
1. Induction Training
Everyone who joins the company or changes jobs will receive induction training. The induction will cover working practices, job arrangements, fire and emergency procedures.
Training deemed appropriate by the company. Depending upon the job, there may be a need to study for further qualifications at the appropriate level.
3. Skills / New Technology
Job skills training and new technology training required to keep employees informed and up to date.
Training required by new legislation
5. Management & Supervisory
This training aims to develop the skills required by managers and supervisors, for example, communication skills, problem solving skills and team building
6. Professional & Occupational updating
Members of a professional body may need to ensure that they are up to date with new developments and legislation in their particular field.
7. Health & Safety
Training is provided to ensure that all employees are fully aware of and understand the requirements of current health and safety legislation.
Company Training References
• Staff handbook
• Job Description
• Contract of Employment
The information we collect is used to improve the content of the website and the quality of our service, and is not shared with or sold to other organisations for commercial purposes, except to provide products or services you’ve requested, when we have your permission.
We collect the phone numbers and e-mail addresses of those who communicate with us via e-mail and the contact us enquiry form, as well as information about what pages on the Cleanair UK site people access or visit.
We may share information collected about you in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of or as otherwise required under UK law.
Information gathering and usage
When you complete the contact us enquiry form, email or telephone us, we ask for information such as your name, company name, email address, telephone number, postal address. We use this information for the following purposes: products and services provision, billing, identification and authentication, services improvement, contact, and research.
A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a web site’s computer and stored on your computer’s hard drive.
Cookies are required to use the Cleanair UK service.
Cleanair UK uses third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run Cleanair UK. Although Cleanair UK owns the code, databases, and all rights to Cleanair UK, you retain all rights to your data.
Cleanair UK may disclose personally identifiable information under special circumstances, such as to comply with UK Law or when your actions violate our Terms and Conditions of Use.
Cleanair UK may from time to time update this policy. We will notify you of any changes to this policy by sending an email to the primary email address of the primary account holder of your Cleanair UK account, or by placing a notice on the Cleanair UK Site.
1.1 Cleanair UK recognises that its activities and services have a significant impact on the wider social, environmental and economic well-being of all areas in which the company operates in. By addressing these impacts we can also improve the quality and performance of our core organisational processes and responsibilities.
1.2 Our published vision is “to improve people’s quality of life by ensuring that waste is considered as a valuable resource and is managed to deliver the best combination of environmental, social and economic benefits”. By embracing Corporate Social Responsibility (CSR) we will broaden our vision by actively looking for opportunities to improve our environment and contribute to the well-being of the communities in which we operate.
1.3 Tackling the challenge of addressing our wider impacts and reflecting our vision will require a corporate and systematic approach towards identifying these impacts, demonstrating continuous improvement and delivering wider benefits to our core business, stakeholders and environment.
1.4 For the purposes of this policy, CSR is defined as the integration of social and environmental concerns into the business of Cleanair UK and the interactions with its stakeholders.
1.5 Cleanair UK is committed to establishing a CSR system which is guided by the following principles:
1.6 Policies and programmes will be developed in the following thematic areas of CSR, which reflect the nature of our day to day business activities and wider involvement with society:
2.1 In line with this policy, CSR processes will be incorporated into the Cleanair UKService Planning process. This will include provision for monitoring and reviewing the effectiveness of CSR measures and will identify the resources required for implementation.
2.2 The Director of Waste Disposal will have ultimate responsibility for CSR management within the Joe Bloggs & Sons Ltd.
2.3 Senior management will be responsible for identifying and analysing CSR aspects arising from their service activities and will champion CSR in these areas. In conjunction with an identified CSR Co-ordinator, managers will also identify and implement an ongoing programme for embedding CSR into the Cleanair UKmainstream activities.
2.4 The CSR Co-ordinator will be responsible for the provision of advice and guidance on all CSR matters.
2.5 The internal auditor will be responsible for monitoring the compliance and effectiveness of CSR measures, as part of their ongoing audit programme.
3.1 The CSR Co-ordinator will provide an annual report to the Cleanair UKand summarise progress towards CSR targets and objectives in the previous year and a proposed action plan for the following year. On approval, the report will be published and made widely available to staff and stakeholders.
3.2 CSR training will be provided to the management team and all staff via a number of facilitated sessions, with the aim of ensuring that they have the skills necessary to identify, evaluate and manage the CSR aspects associated with the services they provide.
This policy will be clearly communicated to staff and subject to periodically reviewed in accordance with relevant statutory provisions.
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Public Liability : £5,000,000