Following completion of a legionella risk assessment, it is the responsibility of the person or persons appointed to ensure appropriate records are kept of those tasks carried out as a result of, and in addition to, the legionella risk assessment. For example, all sampling results and planned tasks such as temperature checks, tank cleans and chlorination needs to be recorded.
Our Legionella logbooks are customised for your site-specific needs, easily directing you through the routine weekly, monthly, quarterly, six-monthly and annual tasks as detailed in the control scheme.
Legionella Control and Management Records are required to document the routine monitoring and management tasks implemented to manage your water systems safely. The HSE’s ACOP L8 requires that suitable legionella risk management records be established.
It is important to emphasise that the HSE’s Approved Code of Practice details the requirement for a site legionella logbook to be established and that the legionella logbook be readily available for review and inspection. This is particularly important if a legionella outbreak was to occur.
The site legionella logbook and records, electronic or otherwise should be utilised to log all tasks relating to water management and in particular legionella control. The legionella records logbook should be readily available to facilitate onsite inspections and investigations as and when applicable.
The following items should be included in the Legionella control logbook and legionella record system:
Management responsibility structure, including details of persons responsible for undertaking the various tasks under the written scheme
Risk assessment & written scheme
Schematic drawings of the systems
Tap and outlet inspection and cleaning
Domestic service temperature records
Audits and review data
Codes of practice
Monitoring and maintenance frequencies
Visit and record sheets
Independent reports and microbial analysis result